Shared Data Tables

Share data across apps and portals. Users can then read, edit, or add new records from other apps.

Updates are shown on both data grids. If there are linked fields and you hope to update those fields on the shared table, share this table with the app as well. Linked fields will not work as expected unless also shared with the app. They can be hidden from the navigation so end users do not see the table.

To share a table

1. Go to Manage Fields and Data
2. Select Settings

3. In the Share Settings row select Expand

4. Select Share

Add a shared table

1. Go to the app you want to add the table

2. Select the add table icon

3. Choose the name of the shared table

In this example, my shared table is called Employees:

Identify a shared table by selecting the menu icon on Manage Fields and Data

= Shared with the app and can be removed or is being shared but not used by another app

No trash icon = table is being shared in another app or portal

Remove a shared table

1. Go to Manage Fields and Data

2. Select Settings

3. Expand the row Remove shared data

4. Select the button that says Remove Table and confirm

The table can't be deleted or unshared in the original app until it's been unshared from all apps.

Unshare a table

To unshare a table, all apps using it should remove the imported table first, then the table can be unshared from the original app.

1. Go to Manage fields and Data
2. Select Settings

3. Expand the row Unshare Table

4. Select Unshare table and Confirm